Avoiding huge e-mail attachments | ||
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12 December 2001 When I send e-mails with pictures attached, people complain about the size
of the e-mails. Huge files can cause havoc for small business and home users. A big file can
tie up an Internet connection for hours, it could block e-mail from being received
and it can knock a small business off the Internet. It is good manners to keep
the size of your attachments to a minimum. Huge e-mails are most irritating for those with dial-up connections. Trying
to download a 3Mb e-mail over a 56k connection can easily take 15 minutes. Many
e-mail programs will tire of waiting and give a time-out error, many people
will find they just cannot clear these messages. Even if they can clear them, commercial internet providers have limits on how
much space your mail can occupy on their server. When you exceed that limit
the ISP may reject any more e-mails. This can also happen with company mail
servers and a small company system could even crash if the mail is too big. Avoiding the problem Pictures are the most common culprit for oversized files. Don't scan in too
high a resolution, 150 dpi is usually more than enough. Each time you double
the resolution, you quadruple the size of a file. When sending pictures use the jpg format. JPEG files compress an image substantially
and are more likely to be able to read by other computers. Normally you can
choose to save the file as a jpg when scanning it or when viewing it in your
picture viewer. Never send pictures as bitmaps. For other files use a utility like Winzip to reduce the size of the files.
File compression programs reduce the size of a file by removing the empty space
in a file. This works well in some file formats like MS Word or MYOB but JPEGs,
Zip file and other tightly compressed file formats actually become bigger when
you try to zip them. Remember a file that takes a minute to send over a cable or corporate network
could take hours on a small business or home dial up connection. It could even
knock them off the Internet or block their e-mail. That 10Mb video might be
funny and that 18Mb baby photo may be cute, but fouling up somebody's Internet
connection with it is not going to amuse them. Try to keep your files to less
than 500Kb. Being careful about what you send people is part of e-mail and Internet ettiquette.
Keeping attachments to a reasonable size helps everybody get the most from the
net. Before you send something, ask yourself whether they need it and is it
a reasonable size.People are complaining about the size of my e-mails.
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