Backing up e-mail and address books | ||
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29 November 2001 For many people, the most important things on their computer
are their e-mail messages and address books. Any data that is important must
be backed up. Unfortunately, it isnt always easy to find where mail and
address books are saved on a system. Each program has its own place to hide data. Some, like
Outlook, Netscape, and Outlook Express 5, allow the user to choose where the
data goes. Others, like Eudora, are predictable where they save their data.
Earlier versions of Outlook Express and Microsoft Internet Mail hide the data
away where you may never find it. Address books are another problem. Outlook saves its address
book with the mail, Outlook Express uses the Windows Address Book which has
no flexibility at all. Netscape and Eudora save theirs in the same folder as
the e-mail. Outlook Express could save its data anywhere. At last count
we know of 13 different places that Outlook Express could store its mail. Fortunately
versions 5 and 6 allow you to specify where to save the mail. Click on tools, options, maintenance and you
will find the options to change the location of the store folder. We recommend
saving the mail to a new folder such as c:\mail folders where it is obvious
what to back up. The Windows Address Book that Outlook Express uses can be
very difficult to find. Its location varies with the type of Windows and Internet
Explorer being used. It is easiest to do a search for all files that end in
.wab, note their locations and back up all wab files.
Outlook uses the personal information store, also known
as a pst file, to save addresses and data. Moving it is a little trickier that
Outlook Express. To find where it is stored you need to right click the Outlook
Today icon, select properties, advanced and the path to the message
store is shown there. You then have to close Outlook, navigate to the pst file
and move it to your mail directory. My Documents is okay, but youll have
to remember not to delete it. Creating a new folder for it is a better idea. When you restart Outlook, it will say it cannot find the
message store. You then tell it the new location. Because the pst folder holds
all the messages, contacts, appointments etc. you only have to move the one
file. Netscape users can click edit, preferences, mail servers
then choose the location to save mail. Depending upon the version, Netscape saves addresses in
either addresses.htm or pab.na2, these are found in the user directory but can
be changed.
Eudora saves its mail into the Eudora folder. Typically
this is c:\program files\eudora, but it can vary. The files mail files have
the suffixes .mbx and .idx. Addresses are saved in a file called nndbase.txt
and are saved in the same folder. Once you know the locations of your mail and addresses you
need to back them up, so you have to allow for the space taken up by your mail.
If you have a lot of mail then your mail folders can easily be the biggest files
on the computer. Weve covered backup
options before and it is important to choose the one that can fit all your
data.How do I backup my e-mail and address books?
Outlook Express
Outlook
Netscape
Eudora
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