ABC Nightlife 26 January, 2007 | ||
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Posted 17 February
2007 The
first nightlife for 2007 looked at protecting your systems and data. After
the recent Victorian bushfires, we had a reminder that protecting computer
systems is important. The shoebox of family photos and business receipts has
been replaced by a hard drive full of your essential personal or business
information.
The
good news is that a hard drive of data is far easier to copy than a box of
memorabilia or invoices. With the massive price drop in storage costs, backup
has never been cheaper or easier. The most simple backup is dragging and dropping
data to a flash drive, but there are more effective ways of protecting your
data.
While
we recommend three year warranties for all computers, it's important to remember
a warranty will only cover your hardware. Let's face it, hardware is cheap
while data is priceless. It's your responsibility to protect what's important
to you.
As
usual, Tony got us through a lot of listeners, these included a few email
related problems. Alan started with asking about email backup programs.
Email
backup Outlook
Express: Open Outlook Express click Tools, Options, Maintenance, Store
Folder to find the location of the DBX folders.
Outlook:
Open the Control Panel, click Mail, Data Files to find the location of the
PST files.
Thunderbird:
While we recommend Thunderbird as an alternative to Microsoft products,
they don't make it easy to find and use your email. Instructions on doing
so are on the Mozilla website.
Windows
does a rotten job of storing data, with programs scattering data everywhere.
We recommend backing up the entire C:\Documents and Settings (or C:\users
for Windows Vista users) folder, that way most data, including address books,
favorites and documents is backed up.
Just
to keep computer users on their toes, some programs such as MYOB, Quicken
and Eudora will still stash user information in their own place and you'll
have to check that program documentation.
Recovering
Outlook Data To
complicate things, Outlook chokes if a PST file exceed 2Gb. When the PST file
reaches 2Gb Outlook simply stops working. Again, Microsoft
have a tool to deal with this.
Recovering
Lost Data We've
also seen good results with programs like Recover My Files and other commercial
software. Keep in mind data recovery is a delicate operation, if you do not
know what you are doing, then you must call a professional.
As
usual our apologies to the many callers who couldn't get through. The next
Nightlife computer spot is yet to be scheduled and we'll be looking at the
strange case of Julie Amero and the risks for Australian teachers and business.
If you"d like to be kept up-to-date with our schedule then subscribe
to our newsletter.
Alan asked about backing up email. One of the problems with email programs
is they have a habit of hiding their files or folders deep in the System.
Finding them can be a problem.
Rob called about missing Outlook data. There's a number of things that can
do this. The most common is a damaged PST file. Outlook stores all data, address
books, tasks and email in a file called the PST file. Microsoft have a tool
called SCANPST
and instructions on using it on their website.
Another Alan called about lost data. The key to recovering lost data is not
to panic and to stop using the computer as soon as you realise the data is
lost. The quicker you act and the less you use the computer, the more likely
it is you can recover the data. A good free tool is Restoration.
info@pcrescue.com.au
PC Rescue Pty Ltd, Suite 236, 4 Young Street Neutral Bay NSW 2089
ABN 082 635 765
ŠTechnology Publishing Australia, 2007