Small Business Security | ||
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Posted 14 January, 2003 Data is the most one of the most valuable assets a business has. Yet many
of us do very little to protect it. As a small business, it’s easy to dismiss computer security, "who’d want
my stuff?" But do you want to risk the embarrassment of a virus sending confidential
documents to all your clients? Worse still, what if all your business data
was deleted? The biggest risk to business data isn't a hacker on the other side of the
world, it's you, your staff and your family. It isn't just disaffected staff
who might damage your data, we’ve all accidentally deleted files. You need
security in place to protect your data. Password Security For small businesses and homes passwords are the most important aspect of
security. An Internet access or Internet banking password is as good as cash
in the wrong hands. Give important passwords only to people who need them. Different web sites require different levels of security. So you should have
different passwords for the different levels. The password used to access
an online magazine should be different to the password used to access your
online bank or accounting program. Internet access should be automatic. Do not let staff know the Internet access
password. Otherwise your staff, their relatives and friends could be surfing
the web on your account. The bills incurred could be the least of your worries,
you may find your account becomes blacklisted for sending spam. Network Sharing Don't share the root directories on hard drives. Only share the data files
that need to be shared. Folders with confidential material must be password
protected and make read-only shares for folders with data that you don't want
wiped. Get a firewall If you have a permanent connection, even a slower dialup
connection, you are at risk. A mis-configured Internet sharing program, a
Trojan
Horse or a file sharing program can cost you
thousands of dollars or even get your account suspended. A properly configured
firewall is essential. Anti-virus Probably the most common outside threat to computer security are computer
viruses. In the last two years we’ve seen a wave of viruses that attach documents
from the victim’s system. Some of these documents have been important and
confidential. Get an anti-virus program on all your computers and keep it
up to date. Remote Access Remote access is a great idea, it allows you to login to your office system
when you’re at home or on the road. But the bad guys can use it too. If you
have remote access through programs like PC Anywhere and Carbon Copy, make
sure they are at least password protected. If you dial from home, then setup
the redial function so the computer has to call you back when you try to login. Change passwords regularly Over time, passwords become common knowledge. Change them regularly. If a
member of the staff leaves then change the passwords. Lock up the server Don’t use your file server for day-to-day work. Keep the users off it and
keep it secure. If you are using a secure file system don’t give away the
administrator or root passwords. Back up your data There is only one thing worse than someone stealing your
data and that’s losing it. Get a backup
system and make sure it works. The biggest risk
to all computer users is accidental deletion. Computer systems are essential to modern businesses and keeping them secure
is as important as keeping any other part of your business secure. Your customer
details, accounts and proce
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