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7 April 2001 The dream of the paperless office is still exactly that: A dream. Most offices
need a good printer that is economical to run, reliable and fast. A balance
has to be struck between the price of the printer, its running costs and the
functions. Many small businesses fall into the trap of buying the cheapest printer. This
is almost always a mistake because the cheapest printers are expensive to run
and not designed for office use. Home printers just aren't designed to cope
with the workload of most offices. Inkjet Printers Printer manufacturers have followed the example of the razor companies who
long ago realised it was more profitable to sell the razors cheap and make money
from the replacement blades. The cheap inkjets are cheap to buy but tend to
need their expensive cartridges replaced frequently. Some people find it is
cheaper to give away the "free" printer that came with their computer
when the ink runs out than it is to keep using it. Laser Printers The drawback with laser printers is that A3 size or colour laser printers are
fiendishly expensive. If a business needs to print in A3 or colour occasionally
then having an inkjet for those occasions is the best option. Of course, if
you do need to print in colour or A3 all the time then the laser is still the
better option. Connecting printers The computer that has the printer attached can be shared with the rest of the
network. Networked offices will find it easier with a network card built into
the printer or a print server. The print server or network card plugs straight
into the network and means the printer doesn't need or interfere with any of
the computers. In summaryChoosing an office printer
The cheapest printers available are inkjets and these are usually fine for home
use. Cheap inkjets have the advantage of providing black and colour printing
at a reasonable price. Some computer deals throw in an inkjet as part of the
package.
A laser printer is much more expensive to buy than an inkjet but the running
costs are much lower. A laser printer is quicker, more reliable and cheaper
to run. If you print more than five pages per day or have a network you will
find a laser is cheaper and will last longer than an inkjet.
Printers come with a USB or Parallel port connections and some have a network
card option. For new computers, USB is the best way to go particularly if you
have other parallel port equipment such as zip drives or scanners. Older computers
don't have USB ports and it is important to check the printer will work on the
older computer, many new printers need an ECP or EPP capable printer port.
All but the smallest businesses should have a laser printer. If you need
some colour or A3 printing then a having a cheap standby inkjet is the most
cost-effective option. USB is the preferred connection type and a built in network
card or print server is recommended for networks. Shopping around for printers
and consumables is definitely recommended as the costs vary dramatically between
stores. Finally, always keep at least one spare printer cartridge handy because
you can bet you will need a new one at the worst possible time.
PC Rescue Pty Ltd
Suite 236, 4 Young Street Neutral Bay NSW 2089
ABN 082 635 765
ŠTechnology Publishing Australia, 2011